Professional implementation of XRechnung* (eInvoice) and PEPPOL
*A German version of an EU standard ‘eInvoice’
Do you have to send legally compliant electronic invoices to federal, state and local authorities and are you looking for a reliable service provider to support you? Then you’ve come to the right place!
In each country there is a so-called ‘Peppol Aothority’. In Germany, it’s the ‘Coordination Office for IT Standards’ [orig. ‘Koordinierungsstelle für IT-Standards (KoSIT)’]. EDICENTER is registered there. This is because we are an official PEPPOL member and certified PEPPOL Access Point since 2021.
Via us our customers can quickly and securely exchange their documents, such as purchase orders, invoices, etc., with the respective authorities, both nationally and internationally, in accordance with PEPPOL standards.
What you need to know about XRechnung and PEPPOL
- What is PEPPOL?
- What is XRechnung?
- Which companies have to send XRechnungen?
- How can XRechungen be sent?
What is PEPPOL?
PEPPOL (Pan-European Public Procurement OnLine) is an originally European and now international consortium. It enables companies and public authorities to exchange standards-based electronic documents via the PEPPOL network.
PEPPOL access points, such as the EDICENTER, connect users to the PEPPOL network and exchange electronic data based on the PEPPOL specification.
Participants can choose their preferred provider to exchange data with all PEPPOL participants. Since all access points are certified and interconnected, you can also reach all participants via the EDICENTER.
What is XRechnung?
XRechnung is an XML-based data model. The standard was developed by experts from the federal, state and local governments as a German version of an EU standard ‘eInvoice’. This standard is intended to standardise the invoicing to public administration throughout Europe. The XRechnung can be delivered reliably and legally secure via the PEPPOL network to every public authority, every public client within (and increasingly also outside) the EU.
The advantages of an electronic invoice are obvious:
- Electronic invoices save time, space and money.
- An electronic invoice is created and sent faster than paper invoices.
- The invoices reach the customer faster and can therefore be paid sooner.
- Archiving saves space as well as costs.
Which companies have to send XRechnungen?
All companies that receive contracts from the public sector.
From 27 November 2020, companies within the European Union may only issue their invoices in approved ‘eInvoice’ formats. The authorities are obliged to accept them.
The implementation differs at country level (XRechnung is the name in Germany).
How can XRechnungen be sent?
The prerequisite for every transmission is a unique recipient ID, in Germany the so-called ‘Leitweg-Identifikationsnummer’ (routing identification number). This routing ID enables reliable addressing to the respective authority.
Possible transmission channels include:
- Webservice (Peppol)
It is possible to send invoices via web service and transmission via the PEPPOL network. Advantages are the confirmations of receipt or error messages.
To be able to transmit XRechnungen via PEPPOL, you need a certified access point. EDICENTER is an official PEPPOL member and a certified PEPPOL Access Point.
This stopgap solution only works within Germany and only on a transitional basis, because the implementation of Peppol in this country was a little “behind” the EU.
In Germany, an invoice in accordance with the EU standard can be uploaded manually to the federal portal. The prerequisites are registration and activation. This is time-consuming and therefore only makes sense for companies that very rarely send an XRechnung.